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Settling-In Allowance: What it Means, How it Works

Title: Settling-In Allowance: The Ultimate Guide to Relocating with EaseRelocating for a new job or transferring to a different location can be both exciting and overwhelming. With all the logistics involved, settling into a new place can be a daunting task.

This is where the settling-in allowance comes into play. In this comprehensive guide, we will explore the definition, types, purpose, and coverage of settling-in allowances, helping you navigate the relocation process seamlessly.

Definition of Settling-In Allowance

What is a settling-in allowance? Relocating involves numerous expenses, from temporary lodging and meals to storage and incidental costs.

A settling-in allowance, also referred to as a relocation expense allowance, is a sum of money given to employees who are transferred to new locations for work. This allowance aims to ease the financial burden associated with settling into a new job and a new place.

Types of settling-in allowances

Settling-in allowances are typically disbursed in two main ways: lump sum and reimbursement. A lump sum settling-in allowance is a fixed amount given upfront to cover all relocation expenses.

On the other hand, reimbursement settling-in allowance requires employees to submit receipts to be reimbursed for the eligible expenses incurred during their relocation.

Purpose and Coverage of Settling-In Allowance

Purpose of settling-in allowance

The primary purpose of a settling-in allowance is to provide financial assistance to employees in their initial days or weeks at the new location. This assistance allows employees to focus on their new job without worrying about the costs associated with temporary lodging, meals, and other settling-in expenses.

It serves as a safety net during the transition period, ensuring a smooth and stress-free start.

Covered expenses under settling-in allowance

Settling-in allowances typically cover a wide range of relocation expenses. These may include transportation costs, such as airfare or mileage reimbursement, accommodation expenses for temporary lodging, meals incurred during the initial period, house hunting trips, fees associated with hiring a moving company, storage fees, and costs related to selling and acquiring a residence.

– Transportation: Settling-in allowances often cover expenses for transportation, such as airfare, train tickets, or mileage reimbursement for employees who choose to drive to their new location. – Accommodation: Temporary lodging expenses, such as hotel or rental costs, are commonly included in settling-in allowances.

This provides employees with a comfortable place to stay while they search for permanent housing. – Meals: The cost of meals during the settling-in period is usually covered to ensure employees can focus on their new job without worrying about grocery shopping or cooking.

– House hunting trips: Settling-in allowances may include funding for house hunting trips, which allows employees to familiarize themselves with the new area and find suitable housing options. – Moving company: If employees require the services of a moving company to transport their belongings, settling-in allowances often cover a portion, if not all, of the fees involved.

– Storage: In cases where employees need to store their belongings temporarily, settling-in allowances may also cover expenses associated with storage facilities. – Selling and acquiring residence: Additional costs related to selling and acquiring a residence, such as real estate agent fees or closing costs, are sometimes included in settling-in allowances.


Relocating can be a challenging endeavor, but with the help of a settling-in allowance, employees can find comfort in knowing that their initial expenses are covered. Whether receiving a lump sum or reimbursement, employees can utilize this allowance to ease the financial burden of moving and settling into a new location.

By understanding the definition, types, purpose, and coverage of settling-in allowances, individuals can confidently navigate their relocation process, ultimately ensuring a smooth transition into their new work environment.

Taxes and Settling-In Allowance

Changes in tax regulations

Relocation expenses were once treated favorably under tax laws, allowing individuals to deduct moving expenses from their taxable income. However, the Tax Cuts and Jobs Act of 2017 made significant changes to these regulations.

Under the new law, moving expense deductions are suspended for most individuals, except for certain members of the military. Additionally, the exclusion for employer reimbursements related to moving expenses has also been suspended, meaning that any employer-funded settling-in allowance is now subject to taxation.

This change in tax regulations has resulted in a higher tax liability for employees who receive relocation assistance from their employers. It’s important for employees to understand these changes and plan accordingly when it comes to their settling-in allowance.

With the suspension of moving expense deductions and the taxation of employer reimbursements, individuals must be prepared for the potential impact on their overall tax situation.

Deduction eligibility for employers and military personnel

While most individuals can no longer deduct their moving expenses, there are still situations where deductions may be applicable. Qualified moving expenses may still be deductible for military members who are on active duty and are required to move due to a military order or because of a permanent change of station.

However, it’s essential to consult a tax professional to ensure eligibility for these deductions and to navigate the complex tax regulations. For employers, it’s crucial to distinguish between taxable wages and qualified moving expenses when providing settling-in allowances to their employees.

To be eligible for deductions, the expenses must meet specific criteria, such as being incurred within one year from the start of work, being reasonable in both amount and time, and having a close connection to the start of employment. Consulting with tax experts or human resources professionals can help employers understand the regulations and ensure compliance.

Example of Settling-In Allowance

Relocation incentives offered by employers

As companies strive to expand their operations, open new branches, or transfer key employees to different locations, they often provide settling-in allowances as relocation incentives. This helps attract and retain an experienced workforce while ensuring a smooth transition for employees.

For example, a multinational corporation planning to establish a new branch in a different country may offer a settling-in allowance to employees who are relocated to manage the new division. By providing financial assistance for relocating expenses, such as transportation, accommodation, and meals, the company removes some of the financial burdens associated with moving to a new country.

This incentivizes employees to accept the opportunity and ensures they can focus on their new roles without unnecessary stress.

Additional benefits of settling-in allowance

Beyond the obvious financial support, settling-in allowances offer additional benefits that contribute to a successful relocation experience. These benefits extend beyond the actual costs associated with the move and help individuals feel supported during this transitional period.

One significant benefit is the coverage of travel costs. Settling-in allowances often cover the costs of flights, train tickets, or other transportation methods to the new location.

This eliminates the worry of incurring significant expenses just to reach their destination. Furthermore, settling-in allowances may also cover moving costs, such as hiring a reputable moving company to transport belongings safely.

This relieves the burden of physically moving furniture and other household items, ensuring a seamless and convenient transition. Selling a property in the current location and acquiring a new one in the relocated area can be a complicated and time-consuming process.

Settling-in allowances can provide financial support to cover real estate agent fees, closing costs, and other expenses associated with these transactions. This assistance makes the process more manageable and helps employees feel more confident about selling and buying property during the relocation.

Lastly, a settling-in allowance itself serves as a relocation incentive, demonstrating an employer’s commitment to supporting employees throughout the transition. By providing financial assistance, companies show that they value their employees and their well-being, ultimately fostering loyalty, motivation, and an enhanced sense of belonging within the organization.

In conclusion, understanding the impact of taxes on settling-in allowances is crucial for both employees and employers. Changes in tax regulations have limited the deductibility of moving expenses for most individuals, while employer reimbursements are now subject to income taxation.

However, deductions may still be available for qualified moving expenses for military members. Employers must carefully navigate these regulations to ensure compliance and distinguish between taxable wages and qualified moving expenses.

Settling-in allowances serve as valuable relocation incentives offered by employers, aiding employees in successfully transitioning to new locations. These allowances go beyond financial support, covering travel costs, moving expenses, assistance with selling and acquiring property, and fostering a sense of support and commitment from the employer.

By understanding the intricacies of taxes and fully capitalizing on the benefits of settling-in allowances, employees and employers can navigate the relocation process smoothly and efficiently.

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